SHAIMMAA
12-19-2014, 04:15 AM
بسم الله الرحمن الرحيم
Executive secretary
Al Hussaini Trading Co. - جدة, السعودية
تاريخ الإعلان عنها: 2014/12/18
الوصف الوظيفي
• Arabic Language is a must (reading, speaking and writing)
• Assisting the department-head in day to day office work
• Maintains calendars, schedules and co-ordinates appointments, receives calls and/ or greets visitors, taking messages, etc.
• Taking Dictation on memos, letters, etc.
• Preparing Office Memo
• Taking Minutes of Meeting
• Maintaining confidentiality of necessary documents
• Responsible for processing all correspondences from the department managers as well as opening and prioritizing all incoming information
• He /She will also maintain records of all documentation, file materials, manage data entry and even set up databases and other relevant data information
• Word processing skills, spreadsheet and database experience is also essential
• Opening, sorting and categorizing all incoming information to the departments and getting it to the appropriate people in a timely fashion
• Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication
• Scheduling appointments, meetings and personal appearances by the department managers
• Duplicating, filing, recording and logging of data shared between departments
• Answering phones, providing information and processing messages for the department managers
• Attending meetings and recording meeting minutes and circulating to department managers as required
• Supervising any support staff and ensuring all office policies and procedures are being implemented
• Any other work assigned
المهارات
• Candidate should have a Minimum experience of 4 years As a Secretary/Assistant / Administrator / Coordinator to Managing Director
• Prepares routine correspondence on own initiative and ensures that all correspondence and reports are processed in a timely manner
• Arranging all travel arrangements, airline, hotel stay, etc.
• Screening and sorting email received
• Maintaining Files & filing systems
• Good communication skills are a must
• Knowledge of MS Office is a must
• Candidate should be presentable, cordial & have a pleasing personality
• Knowledge of Arabic language (reading, speaking and writing) is a must
مع تحياتى
Executive secretary
Al Hussaini Trading Co. - جدة, السعودية
تاريخ الإعلان عنها: 2014/12/18
الوصف الوظيفي
• Arabic Language is a must (reading, speaking and writing)
• Assisting the department-head in day to day office work
• Maintains calendars, schedules and co-ordinates appointments, receives calls and/ or greets visitors, taking messages, etc.
• Taking Dictation on memos, letters, etc.
• Preparing Office Memo
• Taking Minutes of Meeting
• Maintaining confidentiality of necessary documents
• Responsible for processing all correspondences from the department managers as well as opening and prioritizing all incoming information
• He /She will also maintain records of all documentation, file materials, manage data entry and even set up databases and other relevant data information
• Word processing skills, spreadsheet and database experience is also essential
• Opening, sorting and categorizing all incoming information to the departments and getting it to the appropriate people in a timely fashion
• Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication
• Scheduling appointments, meetings and personal appearances by the department managers
• Duplicating, filing, recording and logging of data shared between departments
• Answering phones, providing information and processing messages for the department managers
• Attending meetings and recording meeting minutes and circulating to department managers as required
• Supervising any support staff and ensuring all office policies and procedures are being implemented
• Any other work assigned
المهارات
• Candidate should have a Minimum experience of 4 years As a Secretary/Assistant / Administrator / Coordinator to Managing Director
• Prepares routine correspondence on own initiative and ensures that all correspondence and reports are processed in a timely manner
• Arranging all travel arrangements, airline, hotel stay, etc.
• Screening and sorting email received
• Maintaining Files & filing systems
• Good communication skills are a must
• Knowledge of MS Office is a must
• Candidate should be presentable, cordial & have a pleasing personality
• Knowledge of Arabic language (reading, speaking and writing) is a must
مع تحياتى