SHAIMMAA
11-11-2014, 10:11 AM
بسم الله الرحمن الرحيم
Administration Officer
eSense Arabia - الرياض, السعودية
تاريخ الإعلان عنها: 2014/11/10
الوصف الوظيفي
Brief description
The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
Tasks
• Answer phone calls and direct calls to appropriate parties or take messages.
• Attend meetings to record minutes.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Make travel arrangements for executives.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Manage inventory of office supplies and stationary.
• Manage the availability of meeting rooms and material resources.
• Prepare agendas, attend meetings, record and transcribe reports, and organize travel arrangements for staff.
• Prepare and forward expense account claims;
• Print, bind and distribute documents for internal and external customers.
• Proceed with the formatting and final editing of documents.
• Review records or documents to find information;
• Support the administrative team in achieving their goals.
• Train staff in administrative tasks, such as using computer applications.
• Verify the accuracy of data and other information in the records and reports.
المهارات
Qualifications and requirements
• High school diploma or equivalent.
• Ability to give full attention to what other people are saying, and to actively look for ways to help people.
• Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.
Competencies (in order of importance)
• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job with cooperative attitude.
• Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
الخلفية التعليمية
High school diploma or equivalent.
مع تحياتى
Administration Officer
eSense Arabia - الرياض, السعودية
تاريخ الإعلان عنها: 2014/11/10
الوصف الوظيفي
Brief description
The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
Tasks
• Answer phone calls and direct calls to appropriate parties or take messages.
• Attend meetings to record minutes.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Make travel arrangements for executives.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Manage inventory of office supplies and stationary.
• Manage the availability of meeting rooms and material resources.
• Prepare agendas, attend meetings, record and transcribe reports, and organize travel arrangements for staff.
• Prepare and forward expense account claims;
• Print, bind and distribute documents for internal and external customers.
• Proceed with the formatting and final editing of documents.
• Review records or documents to find information;
• Support the administrative team in achieving their goals.
• Train staff in administrative tasks, such as using computer applications.
• Verify the accuracy of data and other information in the records and reports.
المهارات
Qualifications and requirements
• High school diploma or equivalent.
• Ability to give full attention to what other people are saying, and to actively look for ways to help people.
• Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.
Competencies (in order of importance)
• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job with cooperative attitude.
• Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
الخلفية التعليمية
High school diploma or equivalent.
مع تحياتى